What happens during an education, health and care needs assessment

The education health and care (EHC) needs assessment process can take up to 20 weeks.

An assessment does not always lead to an EHC plan but it will provide more information about your child or young person's needs and the support needed to meet their needs.

If you are moving into Kent with an EHC plan follow this guidance.

Who can request an EHC needs assessment

As we require evidence to support the EHC needs assessment, we ask that your education setting completes the request.

However, parents, young people aged over 16 and any other health professional can request an assessment if they choose to.

The EHC needs assessment process

The EHC needs assessment process is split into 3 time periods within 16 weeks of the request.

Please read the following information carefully to understand the process before requesting an EHC needs assessment.

Or download a summarised version of the process (PDF, 316.5 KB).

During the first 6 weeks we'll contact you to tell you the name of your assessment and placement officer. We will also:

  • inform you whether an EHC needs assessment is necessary
  • ask you to complete a form with your views about your child's needs, including:
    • what is working and what isn't
    • your hopes and aspirations for them.

The decision process

We must make a decision whether an EHC needs assessment is necessary, and will make contact within 6 weeks to confirm our decision as outlined in the SEND code of practice 2015 (page 154 - section 9).

We will notify:

  • you (the parent) or the young person
  • the health and social service
  • your child or young person's education setting.

During this time, we will take into account a wide range of evidence.

The decision outcome

If we agree to start the process of an EHC needs assessment, approximately 6 weeks after your request a Health Co-ordinator (HCO) will contact you within a week of this decision to make sure that your child or young person's health needs are met.

If you do not agree with our decision you have the right of appeal to the Special Educational Needs and Disability Tribunal.

We will ask for advice and information about your child or young person's needs, the support required to meet their needs and the outcomes they should be working towards. We will get this from:

  • you (the parent) or young person (aged 16 to 25)
  • the education setting
  • health care professionals working or supporting the child or young person
  • an educational psychologist
  • social care
  • youth offending team if a young person is detained
  • any person requested by you or young person where we agree that it is reasonable to do so
  • any other advice and information that we may consider appropriate.

This advice and information must be provided within 6 weeks of us requesting it and more quickly wherever possible.

A Health Co-ordinator may contact you to discuss your child's health history. This discussion helps us to seek advice from the relevant health professionals that understand your child's needs.

If we decide to issue an EHC plan, we will notify you and young person and other parties, who were notified of our decision to consider whether an EHC needs assessment is necessary.

We will allow enough time to prepare the draft plan and issue the final plan within the 20 week time limit.

If we decide not to issue an EHC plan, we will notify you, the young person, the education setting they attend and the health service giving the reason for our decision.

If you disagree with our decision you have the right to appeal to the Special Educational Needs and Disability Tribunal.

Throughout the stages, you will be contacted by a number of our teams and partners to make sure we have as much information about your child or young person as possible.

Find out who will be in contact with you and what they do.

Information needed for an EHC needs assessment

To request an EHC needs assessment, you or your education setting will need to gather detailed information about your child or young person. Please keep in mind the request form is quite long and can take over 1 hour to complete.

Please read the following information carefully.

We will need:

  • your name, address and contact details
  • your child or young person's information (name, address, date of birth, education setting name)
  • your reason for requesting an EHC needs assessment
  • information about family life and living situations
  • information about your child or young person's behaviour and emotions
  • information about what your child or young person's likes and dislikes.

Evidence of any:

  • actions taken to meet your child or young person's special educational needs. This will include evidence of involvement from an outside agency professionals, including educational psychologists and specialist teachers
  • circumstances where the education setting has not been able to follow the graduated approach cycles of ‘assess, plan, do, review
  • meetings they have had with you
  • physical, emotional, health and social impacts on your child or young person's education and learning
  • reasonable adjustments put in place to enable your child or young person to access the curriculum and the physical environment
  • strategies and/or interventions that have been implemented, and given time to work and be evaluated.

Reports of your child or young person's:

  • attendance
  • progress in reading, writing, communication and numeracy, as a result of the additional support
  • learning difficulties when using their home language, if English is not their first or main language.

We may need additional information about:

  • any social care support your child or young person is receiving
  • evidence of actions already taken to meet your child or young person’s special educational needs. This will include evidence of involvement from an outside agency professionals, including:
    • speech and language therapists
    • occupational therapists
    • physiotherapists
    • medical professionals
  • names of doctors who diagnosed any conditions and the year of diagnosis.

When taking into consideration whether an EHC needs assessment is necessary, we will look at the evidence provided in the request.

We will also consider whether the education setting has provided enough evidence that they have:

  • been given clear information about how the SEN budget will be used to support your child or young person's needs
  • confirmed if your child or young person's needs are greater than the funding delegated to them
  • despite the delegated funding and support given, your child or young person has not made adequate progress
  • reviewed your child or young person's progress over time
  • sought advice from external professionals and responded by developing support maps.

Where a young person is aged over 18, we must consider whether the young person requires additional time, in comparison to the majority of others of the same age who do not have special educational needs. Whether they can complete their education training, if it will help them to achieve their education training outcomes, building on what they have learnt before and preparing them for adulthood.

Request an EHC needs assessment

To request an EHC needs assessment, you must create an account (unless you already have one). This will allow you to save your form and come back to it later if you need to. To set up your account you must:

  • provide an email address
  • create a password
  • verify your account by clicking a link sent to your inbox.

If you need support completing your request contact:

Request an EHC needs assessment