Education, health and care plan annual reviews
If a child or young person has an education, health and care (EHC) plan it will be reviewed by us annually. This is called an annual review process.
For children under 5 years of age, a review should take place every 3 to 5 months but they must also have an annual review. This is to take account of the faster pace of growth and development in early years.
Before the meeting
At least two weeks before the meeting the child or young person's education setting will:
- send invitations to parents, carers (this can include someone who can support them), the child or young person, the education setting and other professionals working with and supporting them
- seek advice and information about the child or young person and send the gathered information to all those who are invited
- prepare and send a report of the meeting, which includes recommendations on any amendments required to the EHC plan, mentioning any differences between their recommendations and others attending the meeting
- use a person-centered approach to enable the child or young person to think about and give their views about the support they receive, how they feel and the progress they've made.
If the child or young person is not in an education setting, we will arrange the meeting.
If there is concern about the child or young person's progress, parents, the young person or the educational setting may request the review be arranged sooner than planned, outside the normal 12 month period. This is called an early annual review, sometimes referred to as emergency review.
For more information about the annual review process read the SEND code of practice 2015 (page 194 - section 9)
After the meeting
Within 2 weeks of the meeting
- The educational setting must send the annual review meeting report setting out any recommendations.
- This report and any reports gathered before the meeting must be sent to everyone invited to the annual review meeting.
Within 4 weeks of the meeting
We will let you know in writing of the decision to either:
- maintain the EHC plan as it is
- cease to maintain the EHC plan.
The letter we send will also tell you about:
- your right to appeal any decision and the time limits for doing so
- the requirement to consider mediation should you wish to appeal
- Information, Advice and Support Kent (IASK).
It is important to remember that decisions about whether the EHC plan will be amended aren't made during the annual review meeting. The meeting will make recommendations to us. We will then consider the recommendations and then make a decision within 4 weeks of the meeting.