HeadStart Kent privacy notice
We keep this privacy notice under regular review and it was last updated in July 2022.
Kent County Council respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
Who we are
Kent County Council (KCC) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). We are responsible as ‘controller’ of that personal information. Our Data Protection Officer is Benjamin Watts.
HeadStart Kent is a preventative programme for 10 to 16 year olds to help improve emotional resilience. HeadStart is part of Kent County Council and is working with a number of local authorities across England. HeadStart Kent is funded by the National Lottery Community Fund. The programme helps young people to deal better with challenges in their lives. HeadStart Kent aims to make these changes through schools, families and within communities and has been designed with young people at its heart. The information we are collecting will be used to communicate with you, and keep a record of this contact.
For details of the Headstart Kent Talents and Interests grant scheme, please also see the Headstart Kent Talents and Interests grant scheme privacy notice.
Personal information we collect and use
Information collected by us
In the course of signing up through the Kent Resilience Hub and Moodspark websites for the following themes ‘Community Resilience Toolkit’, ‘Youth Charter’,’To Get Involved’ and ‘Submit Resources for use on our website’ and ‘Applying for the Resilience Awards’ we collect the following personal information and store each category separately when you provide it to us:
| Personal Data | Community Resilience Toolkit | Youth Charter | To Get Involved | Submit Resources | Applying Resilience Awards |
|---|---|---|---|---|---|
| Name | Yes | Yes | Yes | Yes | Yes |
| No | Yes | Yes | Yes | Yes | |
| Age Group | No | No | Yes | No | No |
| Date of Birth | No | No | No | No | Yes |
| Twitter/Instagram handle | No | No | Yes | No | No |
| Facebook Profile | No | No | Yes | No | No |
| Phone Number | No | No | Yes | No | No |
| Organisations | Yes | Yes | No | No | No |
| Address | Yes | No | No | No | Yes |
| Tell Us About | No | No | No | Yes | No |
| File Upload | No | No | No | Yes | Yes |
For the Resilience Awards this may also include brief information and/or photographic evidence of activites/experience ascertaining to gaining the award.
How we use your personal information
We use your personal information to:
- support you in your application for the community toolkit
- provide you with information of upcoming activities through Youth Voice
- contact you to confirm information about recommended resources
- provide you with printable resources for Youth Charter
- contact you again to see if you are would like further resources linked to the Youth Charter
- send you your resilience awards
- provide information of talents and interests based on the responses provided by you under ‘Skills Superstar’
- share information about other opportunities if you have opted to receive the information.
Reasons we can collect and use your personal information
We collect and use your personal information to carry out tasks in the public interest. We rely on the following legal bases under UK GDPR:
- Article (6)(1)(e) - Public task: the processing is necessary to perform a task in the public interest or for official functions (task or function has a clear basis in law).
When we collect or share special category personal data, we rely upon the following legal bases under UK GDPR:
- Article 9(2)(g) - Reasons of substantial public interest. We rely on the ‘equality of opportunity or treatment’ purpose condition from Schedule 1 of the Data Protection Act 2018 when relying on Article 9(2)(g) to process your special category data.
How long your personal data will be kept
HeadStart Kent will hold your personal information until 31st March 2023 when the project ceases. After this time we will anonymise our data and it may then be used for related research for another 20 years, after which the information is made inaccessible to system users or securely destroyed.
Who we share your personal information with
We will share personal information with law enforcement or other authorities if required by applicable law.
Your rights
Under UK GDPR you have rights which you can exercise free of charge which allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you (Subject Access Requests)
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioners Office
- withdraw consent (if applicable).
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways.
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the Information Commissioner's Office on individuals’ rights under UK GDPR.
If you would like to exercise a right, please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who to contact
You can contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.
UK GDPR also gives you right to lodge a complaint with the Information Commissioner, who may be contacted at via the ICA website or call 03031 231113.