Kent REVS Up for cleaner air electric van scheme privacy notice
This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
Who we are
Kent County Council (KCC) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation (GDPR) which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.
Personal information we collect and use
Information collected by us
For us to loan you an electric van to trial and provide you with all necessary information and communications, we may collect the following personal and business information when you provide it to us:
- contact email address
- business type/ sector
- business name
- business location
- business phone number
- waste carriers license details (if applicable)
- names and ages of all drivers, including their driving license details.
How we use your personal information
We use your personal information to provide you with the loan of an electric van to use when carrying out your business activities, as well as news, information, training and event details. We may also provide information to the business on the number of vehicle speeding incidents obtained from the on-board vehicle monitoring system.
How long your personal data will be kept
We will hold your personal information for up to 12 months specifically in relation to the Kent REVS scheme, or until you unsubscribe from our business mailing list for all other business support.
Reasons we can collect and use your personal information
The lawful basis on which we collect and use your personal data is that ‘Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract’.
Secondary to this, your consent is given when you request to be included in the distribution of these messages, so the lawful basis on which we collect and use your personal data is that ‘the data subject has given consent to the processing of their personal data’.
Information obtained from the on-board vehicle monitoring system is used for tracking the vehicle for security purposes and for monitoring speeding incidents to encourage safe driving behaviour.
Who we share your personal information with
All your information is collected and/or shared between the Kent REVS scheme office operated by Commercial Services Kent Ltd and Kent County Council. Contact details will be used to communicate information and relevant updates/alerts to you, and as such, we share your contact email.
We will share personal information with law enforcement or other authorities if required by applicable law or in connection with legal proceedings.
We will share personal information with our legal and professional advisers in the event of a dispute, complaint or claim. We rely on Article 9(2)(f) where the processing of special category data is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity.
Under the GDPR you have rights which you can exercise free of charge that allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioner's Office.
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways.
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individuals’ rights under GDPR.
Your right to withdraw your consent
Where we rely on your consent to process your personal information, you can withdraw your consent to our use of your data at any time.
You can do this by: Contacting the Kent REVS scheme office using REVS@csltd.org.uk.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who to contact
Please contact the Information Resilience and Transparency Team at firstname.lastname@example.org to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer, Benjamin Watts, at email@example.com, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.
GDPR also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 231113.