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Pitch allocation - supporting information

To make sure the fair and consistent application of the Pitch Allocation Policy, you must provide documents to verify your identity, your current circumstances and the information you have provided in the application form.

Evidence of a local connection

You must provide:

  • a complete 5-year address history, including the full address, date moved in and moved out. This is required for both the applicant, joint applicant (if applicable) and any other adult within the household
  • the full name, address and relationship to the applicant and joint applicant of all immediate family members (parent, brother, sister, child over the age of 18) who live in Kent and have done so verifiably for the past 5 years
  • Armed Forces discharge papers
  • evidence of any ‘special reason’ where local connection is not applicable.

Proof of address

Every person listed on the application who is over the age of 18 (or 16 if they are no longer in education) must provide either a:

  • utility bill
  • phone bill
  • GP registration card.

Documents such as bank and Universal Credit statements cannot be used as proof of address, as it is possible to log in and amend the address online at any time.

Proof of identity

For every person listed on the application, provide either a:

  • current full or provisional UK driving licence (this should contain their current address, as it’s a legal requirement to have your driving licence registered at your place of residence. However, there may be occasions that this is not up to date, such as when an individual is staying between friends and family)
  • current UK or foreign passport or for EEA nationals, a national identity card
  • birth certificate (for children this should be the full copy that names the parent/s)
  • current Armed Force’s identity card.

Proof of eligibility (if applicable)

For anyone subject to immigration control (unless they are in an exempt group) or are not habitually resident in Great Britain, Ireland, the Isle of Man, or the Channel Islands, or because of their right of residence under European Union Law, the following must be provided:

EU or EEA nationals only

  • A residence permit, registration certificate or other documentation issued by the Home Office indicating a permanent right of residence in the UK.
  • All documents from the Home Office confirming Settled Status or Pre-Settled Status if this has been granted, including the share code to access the applicant’s status online.
  • A passport or national identity card showing that the applicant is a national of the European Economic Area or Switzerland.

Other persons from abroad

Biometric immigration document or share code issued by the UK Border Agency to the holder that indicates the person named is allowed to stay indefinitely in the United Kingdom or has no time limit on their stay in the United Kingdom.

Immigration status documentation

  • An immigration status document issued by the Home Office, Border and Immigration Agency or UK Border Agency to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the United Kingdom or has no time limit on their stay in the United Kingdom, or no restriction on claiming benefits.
  • Certificate of naturalisation or registration as a British Citizen.
  • A passport or other travel document stamped or containing a visa to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the United Kingdom, has the right to live in the United Kingdom, or has no time limit on their stay in the United Kingdom or restrictions on claiming benefits.
  • Any letter or certificate indicating a time limited right of entry.
  • Referral letter from NASS for former asylum seekers.

Proof of pregnancy (if applicable)

Both sides of the MAT B1 certificate. This can be obtained from the midwife once the household member reaches 20 weeks of pregnancy.

Proof of income

Where applicable, every person listed on the application who is over the age of 18 (or 16 if they are no longer in education), must provide:

  • full copies of all benefit entitlement/award letters, such as Employment Support Allowance, Income Support, Disability Living Allowance, Personal Independent Payment, Carers Allowance etc. We require all pages of each letter for assessment
  • two full copies of the applicants most recent Universal Credit statements, this must include the full payment breakdown
  • payslips covering the last 2 months or 8 weeks (depending on how the household member is paid)
  • proof of any private pensions
  • if self-employed, audited accounts, HMRC notification and/or most recent tax return.

Proof of child benefit

This must show who the child benefit is being paid to, their address and the names and dates of birth of the children they receive it for.

Bank statements and proof of savings

For every person listed on the application, you must provide two full months of up-to-date statements for every account held by each household member listed on the application who is over the age of 18 (or 16 if they are no longer in education).

This includes accounts in other people’s names such as children’s accounts held by their parents. These must be dated within the last three months, and this includes all bank accounts ranging from everyday transactional accounts through to all savings accounts, for example; savings accounts held by you in your children's names, ISA's, Everyday Saver accounts and 'Pots' and any other savings accounts the applicant may hold as well as building society accounts, post office accounts, online accounts, PayPal accounts, and investments.

Screenshots are not accepted. Only a full statement showing the actual transaction lists, with a page that identifies the account holder and the account number will be accepted. If multiple accounts are held, we will require consecutive months for each account, to ensure that all transactions between accounts can be verified.

Notice to leave (if applicable)

  • If the applicant is renting a property, this may be a Form 6, Possession Order or warrant of eviction.
  • If the applicant is living with family and friends, this would be a letter from the owner explaining the situation and why the applicant is being asked to leave. This must contain the owners name, full address, signature, and a contact number/email address.
  • If the applicant is a homeowner, they must provide mortgage repossession paperwork.
  • If the applicant is currently living on an unauthorised encampment, the section 78 Notice must be provided.

Homeowners (if applicable)

If an applicant has previously or currently owns/part owns a property in the UK or abroad, proof of ownership is required. This could be a mortgage statement or land registry confirming ownership of the accommodation.

Supporting evidence (if applicable)

Applicants are also required  to provide additional supporting information from relevant professionals or organisations to demonstrate their housing need and the circumstances that they would like the council to consider.

  • If an applicant suffers from a medical condition and/or mental health issue. This would be a letter from the NHS medical professional that confirms their diagnosed conditions, and how these are being treated. The letter must detail their current accommodation is affecting these conditions.
  • If they have a physical disability, which is being affected by their current accommodation, we require a Housing Needs Assessment (HNA), carried out by an Occupational Therapist.
  • If the applicant feels they are at risk at their current address due to violence/threats of violence, we will require any crime reference numbers they may have and/or supporting information from any organisations they may be working with.

Verification and Fraud Prevention Policy Statement

All supporting information submitted will undergo comprehensive review, and verification checks will be conducted where deemed necessary. Any documentation identified as false, fraudulent, or intentionally misleading will result in the immediate rejection of the application and will be reported to the appropriate authorities in accordance with legal and regulatory requirements.