Marmot Accelerator Programme Grants privacy notice
We keep this privacy notice under regular review and was last updated on 14 October 2026.
We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
Who we are
We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (‘UK GDPR’) and the Data Protection Act 2018. We are responsible as ‘controller’ of that personal information.
This privacy notice explains how we collect, use and protect personal information provided as part of an application to the Marmot Accelerator Programme grants, funding for short term innovation projects including the:
- Marmot Accelerator Programme - Young People Not in Education, Employment or Training (NEET) Grant Round.
- Marmot Accelerator Programme - Residents Facing Additional Barriers to Employment, Education and Training Grant Round.
Our Data Protection Officer is Benjamin Watts.
The personal information we collect and use
Information collected by us
In the course of the grant application, assessment and grant management process we collect information when you provide it to us, We collect:
- registered organisation name, website, date the organisation was set up, and the status of the organisation
- contact name and position within the organisation
- contact email address for this organisation
- contact telephone number for the organisation
- information about the proposed project including:
- the district it will operate in
- the planned activities
- expected outputs and outcomes
- the staffing model.
How we use your personal information
We use your information to:
- assess grant applications
- evaluate eligibility and suitability for funding
- undertake due diligence checks
- contact applicants regarding their application
- administer grant awards
- monitor compliance with grant terms and conditions
- process grant payments
- manage monitoring and reporting requirements
- evaluate the effectiveness and impact of the Marmot Accelerator Programme
- maintain records relating to the allocation of public funds
- prevent fraud and protect public money
- meet audit, legal and regulatory requirements
- respond to complaints, appeals or information requests.
Reasons we can collect and use your personal information
When we collect and use your personal data, we rely on the following legal basis:
- Article 6(1)(e) - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
How long your personal data will be kept
We will hold your personal information until 31 March 2029 - the duration of this project plus 1 year. View record AS6.6.40 of our retention schedule.
Your rights
Under UK GDPR you have rights which you can exercise free of charge which allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you (Subject Access Requests)
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioners Office
- withdraw consent (if applicable).
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways.
We will always seek to comply with your request. However, we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the United Kingdom General Data Protection Regulation.
If you would like to exercise a right, contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk .
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Contact
Contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
Contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk .
The United Kingdom General Data Protection Regulation also gives you the right to lodge a complaint with the Information Commissioner who may be contacted via the Information Commissioner's website or telephone 0303 123 1113.
Read our corporate privacy statement.