Chaperone licence

The office will be closed between 24 December 2021 and 4 January 2022.  If you need a licence before 10 January, it must be submitted no later than Friday 17 December.

Chaperone ID checks will not take place between 17 December and 5 January.

All children taking part in a licensed performance must be supervised by a registered chaperone or their parent/guardian.

A chaperone can look after up to 12 children at one time and should give the same care a parent would give.

They are responsible for:

  • ensuring the child has enough breaks and meals
  • taking action if the child is ill, upset or tired
  • considering health and safety issues
  • safeguarding issues
  • adhering to legislation relating to child performance
  • assisting costume changes, dressing and fitting microphones
  • escorting children at all times, including to the toilet.

You must allow at least 6 weeks for the application process and follow the steps and guidance below carefully.

Your licence will last for 3 years from the date of issue. Kent County Council (KCC) will not issue your licence for more than 3 years as your licence must run concurrent to your DBS which is only valid for a period of 3 years. This is KCC policy. It is your responsibility to reapply after your licence expires at the end of the 3 year period.

Apply for a chaperone licence

You will need to complete all steps within 4 weeks of your application. If you go over timescales we reserve the right to cancel your application.

Read our guidance for further assistance (PDF, 179.4 KB).

When applying for a chaperone licence, you will be required to:

  • provide full and accurate contact details for 2 referees who have known you for longer than 2 years, and are not related to you
  • select a location to present your ID documents for your DBS check. Please choose carefully as this cannot be changed once your form is submitted.

Apply for a chaperone licence

After submitting your application

Once submitted, you will receive an email explaining how to access your course training. Your training should be completed within 2 weeks of your account activation to avoid your application being cancelled. Each module will take you around 40 minutes and you must pass the test with a score of 80% or higher.

You will be completing the following training:

  • Children’s Safeguarding for Chaperones
  • The Role of the Chaperone

DBS checks

You will be sent an email within 1 week of submitting your application with details of how to apply for your DBS check. If you have not received details, please check your junk mailbox.

Once you have completed your online DBS application, your ID must be verified within 4 weeks.

You need to present with your ID and the correct documents at the location and time you selected on your application form. For more information read the national government DBS guidance.

Please note: Due to COVID-19, once you have submitted your application you need to email childemploymentandentertainment@kent.gov.uk to request a time and date for your ID check.

References

We will need 2 references, please ensure you provide accurate contact details for your referees and ask them to respond promptly when they receive the reference form.

Once approved

chaperone information pack (PDF, 365.5 KB) is available to support your learning of the chaperone role, and as a future reference tool once you are issued with a licence.

For those that are already chaperones, you are required to make payment of £75 to Kent County Council for the issue of the licence. This payment must be received before the licence is issued.

Payment details are on the chaperone application form, if you need any assistance with making your payment please email the CEE team ChildEmploymentandEntertainment@kent.gov.uk.