Culture and Creative Economy Service privacy notice
This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
Who we are
We are Kent County Council (KCC). KCC collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation (GDPR) which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.
Personal information we collect and use
The purpose of the Kent Cultural Transformation Board is to connect the cultural sector in the county, creating opportunities for engagement and enabling collaboration with partners.
The Board agrees and articulates shared priorities and identifies opportunities where strategic collaborations can be made to use culture to deliver positive outcomes with partners from a range of sectors, in particular public health and education
A smaller, core executive group also exists whose primary focus is to drive through Cultural Transformation.
Information collected by us
In the course of managing and facilitating the Cultural Transformation Board the Culture and Creative Economy Service of Kent County Council collects the following personal information when it is provided to us from yourself:
- email address
- organisation details (including name and address)
- business telephone numbers (including mobile)
How we use your personal information
This information is used to:
- notify the Cultural Transformation Board (CTB) of Board meetings, Executive Board meetings and other sector events (dates, times and locations)
- keep the CTB and Executive Board updated with relevant information regarding the Creative and Cultural Industries
- invite the CTB to contribute to surveys, consultations or requests for information to assist the delivery of the Kent Cultural Strategy.
Reasons we can collect and use your personal information
We rely on the fact that you (“the data subject”) have given consent to the processing of your personal data for one or more specific purposes as the lawful basis on which we collect and use your personal data.
You may withdraw your consent at any time. If you do withdraw your consent no further personal information will be collected and the existing personal information shall only be retained in accordance with KCC’s data protection policy.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who we share your personal information with
Information may be shared with officers of the KCC Cultural and Creative Economy Service.
We will share personal information with law enforcement or other authorities if required to do so by applicable law.
How long your personal data will be kept
We will hold your personal information for as long as individuals are members of the Board. If we are informed that individuals are no longer members all information is removed from the CTB mailing list.
Under GDPR you have rights which you can exercise free of charge which allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you
- withdraw your consent at any time
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioner’s Office.
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under GDPR.
Who to contact
Please contact the Information Resilience and Transparency Team at firstname.lastname@example.org to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer, Benjamin Watts, at email@example.com, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.
GDPR also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 23 11 13.