Communications and protocols to the Chairman

The correct way to refer to the Chairman formally in writing is "The Chairman of Kent County Council, Mr/Mrs [NAME]"

The correct way to refer to the Chairman verbally is "The Chairman of Kent County Council, Mr/Mrs [NAME]"

After formal introductions, speakers are asked to refer to the Chairman as "The Chairman".

Address the Chairman in a preamble to a speech as "Mr/Madam Chairman".

Except where the Leader of the Council invites a local Member of Parliament or other eminent civic dignitary to perform a ceremonial function (including the opening of new highways, schools or other county council buildings or facilities) the Chairman (or Vice-Chairman) would attend and perform the ceremonial event and, if called upon, give a brief speech of thanks.

The Cabinet Portfolio Holder, Deputy Cabinet Member, Corporate Director, Committee Chairman or nominated senior officer, whilst acknowledging the precedence of the Chairman, should make a professional speech, describing the project.

The accepted etiquette at ceremonial events or functions that the Chairman has been invited to is for the senior member or officer attending and responsible for the event to welcome the Chairman on arrival and extend the arrival courtesies and introductions as appropriate to the dignity of the office.