How we buy goods and services
We spend in excess of £1 billion of taxpayers' money annually on works, goods and services for the benefit of the communities and citizens of Kent. It is vital that this money is spent well by minimising costs and getting the best value whilst meeting the goals set out in our commissioning framework.
Our procurement team provides a responsive procurement service and commercial advice and guidance to the council. This includes finding the most appropriate suppliers, running tendering exercises, negotiating and awarding contracts and providing a 'Purchase To Pay' service.
Procurements are organised into the following categories to ensure value for money within similar procurement types:
- care – for procurements that involve caring for adults, young people and children of Kent, such as domiciliary care, residential accommodation and children services
- corporate, learning and ICT – for the procurement of services which support our corporate function such as stationary, printing, HR/training frameworks, consultancy, Kent Card, libraries and ICT related services
- construction and maintenance – for the procurement of goods and services such as building works, highways, consultants, construction projects, repairs, landscaping, energy management and building services
- transportation and waste – for the procurement of goods and services such as public transportation, recycling, waste reprocessing and disposal.
All members of our procurement team have either obtained or are working towards the Member of the Chartered Institute of Procurement and Supply (MCIPS) qualification.
The procurement team are committed to helping Kent businesses grow and have achieved the target of 60% of our 1st tier (direct contractors) and 2nd tier (sub-contractors) business being with Kent based businesses by value.
As with other public sector organisations, we must comply with EU Procurement Directives embodied in the Public Contracts Regulations 2015 when buying works, goods or services from external organisations to ensure that all procurement is carried out in a fair, open and transparent way. We also have
our own policy, known as 'Spending the council's money' which has similar goals. The procurement team ensures we are compliant with these regulations.
Contracts for more than £164,176 of goods and services and more than £4,104,394 for works are advertised in the Official Journal for the European Union.
For transactions of £50,000 or more, we will follow a formal tender process and seek at least 3 competitive tenders. We will make a decision on who can submit a tender, taking into account responses to the public notice and whether the company is on an approved list.
For transactions for more than £8,000 but less than £50,000, we will seek at least 3 written quotations (at least one of which should be from a Kent business where possible) before a formal contract can be entered into.
More information about our process for contracts and tenders:
- Contracts and tenders standing orders (PDF, 19.7 KB)
- Guidance on equality and diversity in letting contracts (PDF, 89.7 KB)
- Guidance for service suppliers on equality and diversity in procurement (PDF, 22.0 KB)
- Terms and conditions for the supply of goods and services (PDF, 178.4 KB)
Get in touch with our procurement team for further advice.
On 25 May 2018 the General Data Protection Regulation (GDPR) was introduced. Our suppliers will need to ensure they are familiar with the changes and how they will affect their contract with us. Read more about GDPR.