This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
Who we are
Kent County Council (KCC) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.
HeadStart Kent is a preventative programme for 10 to 16 year olds to help improve emotional resilience. HeadStart is part of Kent County Council and is working with a number of local authorities across England. HeadStart Kent is funded by the National Lottery Community Fund and managed within Kent County Council The programme helps young people to deal better with challenges in their lives. HeadStart Kent aims to make these changes through schools, families and within communities and has been designed with young people at its heart. The talents and interest grant supports young people to do things they are good at or enjoy, that they might not be able to otherwise access, to improve their wellbeing.
Personal information we collect and use
Information collected by us
In the course of adminstering and delivering the HeadStart Kent Talents and Interests Grant, we collect the following personal information when you provide it to us:
- Personal information (such as name, date of birth, unique pupil number and contact details)
- The school you attend
- How the talents and interest grant will benefit you
- Information about additional HeadStart services that you or your child may wish to access or be referred to, and how you would like them to support your child
We also obtain personal information from other sources as follows:
From school census and pupil on roll information held within KCC:
- Personal information: (such as first language, nationality and free school meal eligibility)
- KCC teams working to improve outcomes for children and young people (such as Integrated Children’s Services)
- Service support and involvement information regarding HeadStart support, from the commissioned services providing these interventions
How we use your personal information
We use your personal information to:
- Maintain a secure log for recording purposes of those benefiting from the talents and interests grant
- Support you to access relevant additional services and groups that has been requested through the grant application
- Make a decision regarding the grant request
- Inform us about whether the talents and interests grant is improving the emotional wellbeing services we provide
- Contact you again to see how successful the grant was in pursuing your chosen talent or interest
How long your personal data will be kept
HeadStart Kent will hold your personal information until July 2022 when the project ceases. After this time we will anonymise our data and it may then be used for related research for another 20 years, after which it will be securely destroyed.
Reasons we can collect and use your personal information
We collect and use your personal information to carry out tasks in the public interest. If we need to collect special category (sensitive) personal information, we rely upon reasons of substantial public interest (equality of opportunity or treatment).
Who we share your personal information with
- Kent County Council teams working to improve outcomes for children and young people (if this is linked to other support services you are already receiving)
- Commissioned providers of the HeadStart Kent talents and interests grant activities and interventions
We will share personal information with law enforcement or other authorities if required by applicable law.
Under GDPR you have rights which you can exercise free of charge which allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you (Subject Access Requests)
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioners Office
- withdraw consent (if applicable).
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways.
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individuals’ rights under GDPR.
If you would like to exercise a right, please contact the Information Resilience and Transparency Team at firstname.lastname@example.org
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who to contact
You can contact the Information Resilience and Transparency Team at email@example.com to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
GDPR also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 23 11 13.