Headstart Kent Talents and Interests grant scheme privacy policy

We keep this privacy notice under regular review and it was last updated in July 2021.

This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.

Who we are

Kent County Council (KCC) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). We are responsible as ‘controller’ of that personal information. Our Data Protection Officer is Benjamin Watts.

HeadStart Kent is a preventative programme for 10 to 16 year olds to help improve emotional resilience. HeadStart is part of Kent County Council and is working with a number of local authorities across England. HeadStart Kent is funded by the National Lottery Community Fund and Kent Reconnect programme and managed within Kent County Council. The programme helps young people to deal better with challenges in their lives. HeadStart Kent aims to make these changes through schools, families and within communities and has been designed with young people at its heart. The talents and interest grant supports young people aged 5-19 to do things they are good at or enjoy, that they might not be able to otherwise access, to improve their wellbeing.

Personal information we collect and use

Information collected by us

In the course of administering and delivering the HeadStart Kent Talents and Interests Grant, we collect the following personal information when you provide it to us:

  • Personal information (such as name, date of birth, unique pupil number and contact details)
  • The school you attend
  • How the talents and interest grant will benefit you
  • Information about additional HeadStart services that you or your child may wish to access or be referred to, and how you would like them to support your child, (only for young people aged 10 to 16 due to National Lottery Community Fund requirements).

We also obtain personal information from other sources as follows:

From school census and pupil on roll information held within KCC:

  • Personal information: (such as first language, nationality and free school meal eligibility)
  • KCC teams working to improve outcomes for children and young people (such as Integrated Children’s Services)
  • Service support and involvement information regarding HeadStart support, from the commissioned services providing these interventions

How we use your personal information

We use your personal information to:

  • maintain a secure log for recording purposes of those benefiting from the talents and interests grant
  • support you to access relevant additional services and groups that has been requested through the grant application
  • make a decision regarding the grant request
  • inform us about whether the talents and interests grant is improving the emotional wellbeing services we provide
  • contact you again to see how successful the grant was in pursuing your chosen talent or interest.

How long your personal data will be kept

HeadStart Kent will hold your personal information until July 2022 when the project ceases. After this time we will anonymise our data and it may then be used for related research for another 20 years,after which the information is made inaccessible to system users or securely destroyed

Reasons we can collect and use your personal information

We collect and use your personal information to carry out tasks in the public interest. We rely on the following legal bases under UK GDPR:

  • Article (6)(1)(e) - Public task: the processing is necessary to perform a task in the public interest or for official functions (task or function has a clear basis in law).

When we collect or share special category personal data, we rely upon the following legal bases under UK GDPR:

  • Article 9(2)(g) - Reasons of substantial public interest. We rely on the ‘equality of opportunity or treatment’ purpose condition from Schedule 1 of the Data Protection Act 2018 when relying on Article 9(2)(g) to process your special category data.

Who we share your personal information with

  • Kent County Council teams working to improve outcomes for children and young people (if this is linked to other support services you are already receiving)
  • Commissioned providers of the HeadStart Kent talents and interests grant activities and interventions

We will share personal information with law enforcement or other authorities if required by applicable law.

Your rights

Under :UK GDPR you have rights which you can exercise free of charge which allow you to:

  • know what we are doing with your information and why we are doing it
  • ask to see what information we hold about you (Subject Access Requests)
  • ask us to correct any mistakes in the information we hold about you
  • object to direct marketing
  • make a complaint to the Information Commissioners Office
  • withdraw consent (if applicable).

Depending on our reason for using your information you may also be entitled to:

  • ask us to delete information we hold about you
  • have your information transferred electronically to yourself or to another organisation
  • object to decisions being made that significantly affect you
  • object to how we are using your information
  • stop us using your information in certain ways.

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the Information Commissioner's Office on individuals’ rights under UK GDPR.

If you would like to exercise a right, please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to contact

You can contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

UK GDPR also gives you right to lodge a complaint with the Information Commissioner, who may be contacted at via the ICA website or call 03031 231113.

Read our corporate privacy statement.