Leasing and letting advice

Essential reading if you would like to allow external groups such as a pre-school, nursery, music club or brownie/cub packs to use space within the school, or land within the school grounds.

A local hiring agreement is sufficient if a group wishes to use a room or the school hall for a short period of time each week, for example, every Thursday night. However, a formal lease is required if a group is to be given exclusive use of one or more rooms within the school.

A lease defines the area that can be occupied and any other rights that have been agreed, e.g. use of the school playground. It will also set out who is responsible for any costs, maintenance/repair and insurance.

Setting up a lease protects the school’s legal interests. If a group is allowed to occupy part of the school without one there is a risk they could gain a secure tenancy making it difficult to get them to leave if required. The requirement for a lease also applies if a group is to be allowed to place a building on land within the school grounds.

KCC Schools

The lease needs to be made between KCC and the third party group. Property Group will negotiate the lease on the school’s behalf.

Foundation Schools

As the buildings and land have been transferred to the Governing Body, KCC does not need to be involved. However Property Group can provide advice and guidance if required.

Church Schools

KCC may need to be involved as only the buildings and hard play areas have been transferred to the Diocese.

For further information call 01622 696928 or email estates.enquiries@kent.gov.uk.